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Executive Assistant

Los Angeles, CA 90056

Posted: 01/14/2025 Job Number: 16597402

Job Description


We're seeking a seasoned Executive Assistant with a strong background in administrative processes, Standard Operating Procedures, and training. This role entails a diverse range of responsibilities aimed at ensuring the smooth functioning of our office and supporting our team in the Non-Profit sector.

Responsibilities:
  • Assist in the management of the c-suites offices when needed, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages, and correspondence, and expediting mail handling.
  • Maintain daily work schedules, and acquire documents and information as needed by the executives.
  • Update and manage executives appointment calendar and Departmental task list.
  • Maintain filing system and further develop to make more efficient.
  • Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design.
  • Assist with meeting preparation and implementation, including drafting, copying, and distributing meeting agendas, presentation materials, correspondence and minutes.
  • Assist with making course, event, and travel arrangements.
  • Maintain tickler files for corporate timetables, and provide back-up for the executive suite and for outgoing mail processing as needed
  • Other duties as assigned

Qualifications:
  • Proven track record as an administrative assistant or in office administration
  • Proficient in office management systems and procedures
  • Familiarity with office equipment such as printers and fax machines
  • Exceptional time management and prioritization skills
  • Strong attention to detail and adept at problem-solving
  • Robust organizational abilities with a talent for multitasking
  • Bachelor's degree;additional certifications as an Administrative Assistant or Secretary are advantageous
  • Proficiency in MS Office suite (particularly MS Excel and MS PowerPoint)
  • Outstanding written and verbal communication prowess

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